DB Group

As a Document Controller / Project Assistant (f/m/d), you are responsible for the effective administration of project documentation and providing comprehensive support to the project team throughout the entire project lifecycle.

You will work in a dynamic infrastructure project environment, Very good knowlegde of English and fluency in Lithuanian language are essential for this position.

Responsibilities:

• Manage and control all project documentation using established codification, versioning, and formatting principles.
• Develop, adapt, and implement document codification systems and control processes for consistency and traceability.
• Ensure quality control of all design and project documentation before delivery to clients and stakeholders.
• Develop and maintain document control processes for the efficient management and recording of all project related documentations
• Administer the Common Data Environment (CDE) and set up electronic library systems for smooth exchange and management of technical documents.
• Prepare, maintain, and ensure consistent usage of document templates, such as reports, meeting minutes, and presentations.
• Handle, record, receipt, update, and archive incoming and outgoing documents and communications, including emails, calls, and meeting notes.
• Manage distribution, storage, and compliance of internal and contractor documents.
• Accurately take minutes and notes during meetings and coordinate meeting arrangements.
• Assist the project team with data codification and document management throughout the project lifecycle.
• Provide efficient project-related support across various phases.
• Respond to official enquiries and collaborate closely with the project team, working independently when needed.
• Translate documents from Lithuanian to English
• Handle multiple tasks while meeting deadlines.