DB Group

At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 72,000 colleagues worldwide, we welcome diversity and thrive on individual backgrounds, perspectives and skills. Together as one team, we are Here to move.

• Reporting to the Head of Global Projects & Industry Solutions (GPIS), Middle East and Africa.
• Proactive and professional support in business projects and administration, ensuring high quality, efficient and effective secretarial and administrative support to the team.

Key Tasks

• First point of contact for the team.
• Prepares business correspondences and presentations in a prompt manner.
• Provides secretarial functions which include answering calls and taking messages, and letters, maintain office records, reports etc.
• Managing calendar of appointments of the Head of GPIS MEA.
• Travel, flights, visa arrangements, hotel bookings for the GPIS team and its guests.
• Prepares expense claim reports and ensure a proper reimbursement process.
• Manages all administrative work related to the team.
• Maintain a secure and up to date filing system, ensuring total confidentiality for sensitive information.
• Organizes conferences and other team’s meetings.
• Execute special projects as assigned. 
• Support the GPIS team with all file related tasks, pricing activities, market research, etc.
• Managing departmental processes and reminders.
• Continually looking for opportunities to develop and improve procedures to maximise team efficiencies. 
• Other task designated by the Head of Global Projects & Industry Solutions MEA.

• A bachelor’s degree or equivalent.
• Has 3 years experience in an (Team-) Assistant position.
• Excellent command of English (verbal and written).
• Excellent skills in using a range of Microsoft software applications.
• Good interpersonal skills to form effective working relationships with people at all levels. 
• Administrative experience, ability to multi-task, working without supervision.
• Ability to prioritize and balance conflicting demands, using own initiative to resolve problems, and managing own workload within agreed deadlines.